KeepClearNot a four-year program
Strathbogie tender 26-27-02 asked for monthly HR SaaS with a 31 August 2026 go-live. That is the commercial shape. Cardinia’s reported $32 million / four-year TechnologyOne path is a different conversation.
Product path
Wrap the registers you already have. Alert before someone starts.
KeepClear sits beside TechnologyOne, Aurion and Chris21. People stay in the ERP. Clearances, tickets and a payslip wallet sit here. Service Victoria, VIT, the NDIS Commission, Ahpra and myWorkSafe remain the source of truth.
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Bring the people on the books
Import employees, volunteers and labour-hire from the HR file you already run — TechnologyOne, Aurion, Chris21, or a Coastal Connect shared tenancy with three ABNs. We do not become the system of record. Melton’s January 2026 SaaS+ go-live is the pattern: HR/Payroll is taken; certificates are not.
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Attach the checks that matter in Victoria
WWCC Employee or Volunteer, VIT for council kinders, NDIS Worker Screening for remaining in-home and disability roles. Then the ticket matrix: HRWL class, first aid, AHPRA RN + midwife for Universal MCH (31 May). Card type is as important as the date — paid staff on a volunteer card is a miss.
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Wrap the official checkers
CSV around the Service Victoria bulk checker. VIT Employer portal. NDIS Commission. Ahpra register. myWorkSafe digital cards. We do not scrape them and we do not replace them. Status on our board is computed from the expiry you confirmed.
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Alert, then stop the start
Worker and manager get the clock: 90 / 60 / 30 / expiry. Child-related and risk-assessed roles raise do not start when the check is lapsed or pending. October 2025 early childhood duty: a person cannot start in an early childhood service while an application is pending.
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Tickets and the wallet follow
Same person, same board. Payslip wallet ingests the slip from the ERP — archive, not calculate. Payday Super went live 1 July 2026; STP stays with payroll. We will not sell a second privileged pay run.
Victoria, and only Victoria
Worker Screening Act 2020. No other states, no UK, no DBS. Shared-services tenancies (Warrnambool, Moyne, Corangamite) keep separate employer records.
Rate-cap opex
Essential Services Commission rate cap for 2026–27. KeepClear is a People & Culture materials line, cancellable, not a Cabinet business case. See indicative monthly.
What production looks like
A clearance desk, not another inbox.
The demo is fictional Shire of Barwonvale seed data, dated to 30 August 2026. Expired if the date is before today; expiring soon if within 60 days; do-not-start if expired and child-related. Worst status wins when a person holds more than one check.
Production would wrap the official registers. The demo uses static dates only. Not a live council extract. Not a claimed customer.
Next step
See the clearance desk, then join the waitlist.
Fictional Shire of Barwonvale seed data. Not a live council. Not a claimed customer.